Digital Rights Payment & Distribution Platform

Case Study

Industry

Copyright Management
Digital Rights Distribution
Non-Profit Royalty Management
Publishing Technology

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Multi-User Management

Registration flows for three distinct user roles: Admins, Independent Members, and Agents.
Admin and agent-controlled member management with custom onboarding workflows.
Email-based invitation and authentication system for secure access.

Publication Metadata and Eligibility Management

Members must provide ISBNs, ISSNs, or URLs for a minimum of three visual works.
Detailed publication metadata inputs for both Illustrators and Photographers.
Members can report frequency and volume of publication to help assess eligibility.

Tax Compliance and Payment Configuration

Mandatory upload of W9 forms and government ID for tax validation.
Third-party payment gateway integration supporting ACH and PayPal transfers.
Admin-assisted data entry with secure document handling policies.

Distribution and Payment Engine

Admins can create, approve, and manage batch and individual distributions.
Automated payout processing based on membership rules and foreign society inputs.
Real-time email notifications on approvals, payment processing, and distribution success.

Financial Reporting and Statement Management

Members and agents can download year-wise payment statements.
System-generated 1099 tax reports available for Admins.
Advanced reporting modules for donations, surcharges, and IPI membership tracking.

Bulk Operations and Data Portability

Agents can bulk upload or edit member records via Excel.
Export/import functionality for IPI member details and financial reconciliation.

Time Saved

70% reduction in admin overhead with automated distribution cycles.

Improved Accuracy

95% reduction in payment errors due to structured data validation.

Compliance Uplift

Full IRS and international copyright body compliance achieved.

User Adoption

1,000+ members onboarded with seamless registration and verification.

Transparency

Increased trust via downloadable payment statements and audit-ready tax reports.

Conclusion

DreamzTech successfully transformed the royalty and rights distribution process for a leading nonprofit organization through a secure, automated, and regulation-compliant digital platform. From scalable member onboarding and payment automation to tax compliance and cross-border royalty reconciliation, this platform enables the organization to serve its global membership base efficiently and transparently while supporting ongoing scalability and growth in the rights management industry.

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